At this stage, it is not possible to generate a spreadsheet with all student usernames and passwords in one single file.
Whenever a student upload is performed individually or in bulk, a corresponding password file will be generated containing the usernames and passwords of all new students within that upload. Including existing student accounts in your upload will not generate a new username or password for those students. Existing student usernames and passwords will need to be retrieved from the relevant password file.
All student password files are password-protected and can only be downloaded by the coordinator who uploaded the student accounts. If a different coordinator performed the upload and you now need access, please contact the PRC team.
If you would like to compile all student usernames and passwords into a single file:
1. Open a new Excel document
2. Download your oldest student password file document using the guide below.
3. If the file was created in 2025, increase all student grades by one year in this spreadsheet (e.g. Year 1 becomes Year 2). If the file was created in 2026, do not adjust the grade
4. Copy and paste all student usernames and passwords into your new excel document
5. Repeat this process for all password documents
6. Use Data - Sort to organise your students by grade and/or surname
7. Save this new document somewhere secure. We recommend this file be password-protected as an additional layer of security.